Privacy is critical in K-12 schools. Student health information, personal details about employees and grades are just a few of the types of sensitive information that get stored in files at schools. There could even be embarrassing or dangerous implications if that information ever landed in the wrong hands.

Filing cabinets have failed administrators in the past, and they will continue to do so. Cheap keys, no locks and human error, for instance, threaten private documents every day. Typically, these filing cabinets are looked over by a human resources director, whose time would be better spent focusing on more impactful tasks.

Take a moment to imagine a paperless school records management system. Automatic file creation, one-click document uploading, automatic matriculation and seamless retention. This would make your records management easier, less stressful and even simplify your school records management process. And privacy would be increased, as private information can be secured by restricting access to certain individuals. Those who are given access, however, can view, create or share files anywhere, at any time, and from any Internet-enabled device. This also helps maintain strict compliance to HIPAA, FERPA and other federal regulations impacting school districts today.

Electronic records management really is that convenient — you are essentially emptying an unlimited number of filing cabinets into a web-based application that you can carry with you.

Responsibilities associated with school records retention would also be alleviated for the human resources department. What could take individuals filing by hand hours or even days to organize and retain or destroy is built into each file on YellowFolder. When you create a file, there is an option to set rules regarding retention, so school/education records retention laws can be followed with ease.

Education document management has never been easier. If you are curious to see whether you would benefit from YellowFolder, as 150 school districts across the United States have, click here to fill out a small form and get a 20-minute web-based demo. You will be paperless in no time — and you will not regret it.